GUIDELINES FOR CONTRIBUTORS
GENERAL
Journal of Advances in Medicine is peer reviewed open access journal covering all the specialty field in health and academics. All manuscript should be submitted on www.ndpublisher.in.
Journal of Advances in Medicine follow closely ethical instructions provided by the medical and health industries and/or associations, which are the International Committee of Medical Journal Editors (ICMJE), World Association of Medical Editors (WAME) and Committee on Publication Ethics (COPE), have set standards and provide guidelines for best writing literature and practices in order to meet these requirements for a journal and editor.
INSTRUCTION TO AUTHORS
THE EDITORIAL PROCESS
The manuscripts submitted to Journal of Advances in Medicine, JAM will be reviewed for possible publication with the understanding that they are being submitted to one journal at a time and have not been published, simultaneously submitted, or already accepted for publication elsewhere either in part or full.
The Editor in chief will review all submitted manuscripts initially and if found suitable will be sent for
Double Blind Peer Review. Each and every step will be informed to the corresponding author.
Manuscripts with unauthentic content, serious scientific flaws or absence of importance of message will be considered rejected. If manuscript confirms to the scope of the journal, it will be sent for technical consideration to check for adherence to "the instructions to authors". If found appropriate, the manuscripts will be sent to specialty experts for blind peer review without revealing the identity of the author to the reviewers. Within a period of one week the author will be informed about the editorial review, if found suitable it will followed by double-blind peer review for a period of four to six weeks. The contributors will be informed about the reviewer's comments and acceptance/rejection of the manuscript. Accepted manuscripts would be copy edited by authenticated software for grammar, punctuation, print style, and format. Final page proofs will be sent to the corresponding author and has to be returned back within five to seven days. Corrections received after the stipulated period will not be considered for the upcoming issue. All manuscripts received should be duly acknowledged.
PLAGIARISM
We have been screening manuscripts for plagiarism with authenticated software for the same. Stern action would be taken against handful of authors found involved in ethical misconduct. The screening and decision on articles cost huge time and resources of the Journal. This journal has a strict policy against plagiarism (and self-plagiarism). JAM defines plagiarism as the use of more than 8 consecutive words that are exactly copied from another publication (even the authors’ own previous article) without using single or double quotation marks and not giving reference to the original source.
REWARDS
For the first time we have also decided to give rewards to authors as well reviewer of our Journal for the manuscript under following terms and condition:
1. Rewards will be decided by the Editorial Board after completion of every volume and depending on the revenue generated.
2. Rewards will be given to most downloaded and cited manuscript from the Journal.
3. Except author the reviewer will also be benefited for the reward for the same manuscript.
PRIOR TO SUBMISSION OF MANUSCRIPT
Submission of a manuscript to Journal of Advances in Medicine implies:
1. That the work described has not been published before and not under consideration for publication anywhere;
2. That its publication has been approved by all co-authors, if any, as well as by the responsible authorities at the institute or centre(s) where the work has been carried out. The publisher will not be held legally responsible should there be any claims for compensation.
3. Aware of the publication charges in Journal of Advances in Medicine, if accepted.
Please note that there are no processing charges, but publication fees and color reproduction fees.
Articles should be submitted only Online at http://ndpublisher.in/login.php?j=JAM
GUIDELINES FOR MANUSCRIPT PREPARATION
The article has to be prepared in the following manner:
1. FIRST TITLE PAGE:
Prepare the title page, covering letter, acknowledgement etc., using a Microsoft word processor program. All information which can reveal authors and co-authors identity and complete address with working contact number should be here. Do not zip the files.
2. COVERING LETTER:
All manuscripts submitted to the Journal should contain the covering letter.
3. ARTICLE FILE (WITH IMAGES AND TABLES):
The main text of the article, beginning from Abstract, keywords till References (including tables) should be in this file. Do not include any information such as acknowledgment, your names in page headers, etc., in this file. Please do not send the manuscript in zip files. Clear, good quality images should be incorporated in the file. If the file size is large, graphs can be submitted as images separately without incorporating them in the article file to reduce the size of the file.
4. IMAGES:
Submit good quality color images. Each image should be less than 400 Kb in size. Size of the image can be reduced by decreasing the actual height and width of the images (keep up to 1024x760 pixels or 5 inches) with 300 dpi. All image formats (jpeg, tiff, gif, bmp, png, eps, etc.) are acceptable; while jpeg is most suitable.
5. LEGENDS:
Legends for the figures/images should be included at the end of the article file.
6. COPYRIGHT FORM:
Should be submitted along with the manuscript or also can be sent after editorial review, acceptance for which corresponding author will be informed.
TYPES OF MANUSCRIPT AND INSTRUCTION PRIOR TO SUBMISSION
Pictorial Essay
This is a teaching exercise with the message in the figures and their legends. The emphasis is on the quality of imaging features and the utility of the message. It should consist of an Unstructured Abstract and Keywords, and text organized according to the following headings:
1.Introduction paragraph not exceeding 60-80 words.
2.Section headers of the author's choosing
3.References in Vancouver style.
Length should be about 120 words, 20 figures or 30 figure-parts, and it should contain no more than 15 references. Should be submitted in MS word format. Images in 300 dpi resolution in png, JPEGformat.
Title Page
The title page should carry:
1. Type of manuscript
2. The title of the article in BOLD and in sentence case, should be informative and concise
3. Running title or short title BOLD and UNDERLINE should not more than 50 characters.
4. Name of the authors and co-authors (the way it should appear in the manuscript), with his or her highest academic degree(s) and institutional affiliation(if in institution).
5. The name of the department(s) and institution(s) to which the work should be attributed.
6. The total number of pages, total number of photographs and word counts separately for abstract and for the text (excluding the references and abstract).
7. Source(s) of support in the form of grants, equipment, drugs, or all of these.
8. If the manuscript was presented as part at a meeting, the organization, place, and exact date on which it was read.
9. Understanding of publication charges, on acceptance as mentioned before.
FORMAT OF MANUSCRIPT FOR SUBMISSION [IN SHORT]
1. Double spacing
2. Margins 2.5 cm from all four sides
3. Title page contains all the desired information prior to submission
4. Running title provided (not more than 50-70 characters) BOLD and UNDERLINE
5. Abstract page contains the full title and required keywords of the manuscript.
6. Abstract provided (about 150-250 words for case reports and 250-300 words for original articles)
7. Structured abstract should be provided for an original research article
8. Key words provided (three to seven)
9. Introduction of 150-350 words.
10. Headings in title case (not ALL CAPITALS but BOLD)
11. References cited in square brackets and superscript
12. References should be according to the journal's instructions, punctuation marks checked
LANGUAGE AND GRAMMAR
1. Uniform American English. Authenticated software to check.
2. Abbreviations if used should be mention in full for the first time.
3. Numerals from 1 to 10 should be written in full.
4. Numerals at the beginning of the sentence spelt out.
TABLES AND FIGURES
1. No repetition of data in tables and graphs and in text
2. Actual numbers from which graphs drawn provided.
3. Figures necessary and of good quality (color).
4. Table and figure numbers in Arabic letters (not Roman)
5. Labels pasted on back of the photographs (no names written)
6. Figure legends provided.
7. Patients' privacy maintained (if not permission taken).
8. Credit note for borrowed figures/tables provided.
ABSTRACT PAGE
The second page should carry the full title of the manuscript and an abstract (of no more than 150-250 words for case reports, brief reports and 250-300 words for original articles). The abstract should be structured for original research manuscript and state the Context (Background), Aims, Settings and Design, Methods and Material, Statistical analysis used, Results and Conclusions. Below the abstract should provide 3 to 7 key word.
KEYWORDS
Should be note more than 5 to 6 words. Words appearing in the title should not be given as keywords. It is desirable to include the alternative words, if any under keywords e.g. the word 'famotidine'. They should be written left aligned, arranged alphabetically in 12pt Times Roman, and the line must begin with the words Keywords boldfaced. A 12pt space should separate the keywords from the affiliations.
INTRODUCTION
This part should define the background and significance of the study by considering the relevant literature, particularly the most recent publications. Mention the purpose of the article and summarize the rationale for the study or observation.
MATERIALS AND METHODS
Describe the selection of the observational or experimental subjects (patients or laboratory animals, including controls) clearly. However, only truly new procedures should be described in detail; previously published procedures should be cited, and important modifications of published procedures should be mentioned briefly. Give references to established methods, including statistical methods; provide references and brief descriptions for methods that have been published but are not well known; describe new or substantially modified methods, give reasons for using them, and evaluate their limitations. Identify precisely all drugs and chemicals used, including generic name(s), dose(s), and route(s) of administration.
Reports of randomized clinical trials should present information on all major study elements, including the protocol, assignment of interventions (methods of randomization, concealment of allocation to treatment groups), and the method of masking (blinding), based on the CONSORT statement (Moher D, Schulz KF, Altman DG: The CONSORT Statement: Revised Recommendations for Improving the Quality of Reports of Parallel-Group Randomized Trials. available at http://www.consort-statement.org/).
Authors submitting review manuscripts should include a section describing the methods used for locating, selecting, extracting, and synthesizing data. These methods should also be summarized in the abstract.
ETHICS
When submitting an experiment on human subjects, corresponding author should indicate whether the procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation (institutional or regional) and with the Helsinki Declaration of 1975, as revised in 2000 (available at http://www.wma.net/e/policy/17-c_e.html). Do not use patient's name, initials, or hospital numbers, especially in illustrative material. When reporting experiments on animals, indicate whether the institutions or a national research council's guide for, or any national law on the care and use of laboratory animals was followed.
STATISTICS
When possible, quantify verdicts and give them with relevant symbols of measurement error or preferentially (such as reliance intervals). Report losses to observation (such as dropouts from a clinical trial). Insert a common description of material and methods in the Methods section. When data are organized in the Results section, describe the statistical methods which were used to analyze and interpret them. Bypass non-technical applications of technical terms in statistics, such as 'random' (which implies a randomizing device), 'standard,' 'significant,' 'correlations', and 'sample.' Define statistical terms, abbreviations, and most symbols. Use upper italics (P < 0.05).
RESULTS
Present the results in logical sequence in the text, tables, and illustrations. Do not repeat in the text all the data in the tables or illustrations; emphasize or summaries only important observations.
DISCUSSION
Emphasize the new and important aspects of the study and the conclusions that follow from them. Do not repeat in detail data or other material given in the Introduction or the Results section. Include in the Discussion section the implications of the findings and their limitations, including implications for future research. Relate the observations to other relevant studies. In particular, contributors should avoid making statements on economic benefits and costs unless their manuscript includes economic data and analyses. Avoid claiming priority and alluding to work that has not been completed. State new hypotheses when warranted, but clearly label them as such. Recommendations, when appropriate, may be included.
SUMMARY AND CONCLUSION.
This section must be limited to 1 paragraph and should state the most significant points of the study and their importance, relevance, implication or possible advantage for patients or other researchers/clinicians.
ACKNOWLEDGMENTS
As an appendix to the text, one or more statements should specify
1. Contributions that need acknowledging but do not justify authorship, such as general support by a departmental chair.
2. Acknowledgments of technical help.
3. Acknowledgments of financial and material support, which should specify the nature of the support. This should be the last page of the manuscript.
REFERENCES
The references / bibliography should be in Vancouver style. References should be numbered consecutively in the order in which they are first mentioned in the text (not in alphabetic order). References in text, tables, and legends should be marked by Arabic numerals. Use the style of the examples below, which are based on the formats used by the NLM.
Author should use complete title of the journal for non-indexed journals. Don't use abstracts as references in submitting manuscript. Information from manuscripts submitted but not accepted should be cited in the text as "unpublished observations" with written permission from the source. Avoid citing a "personal communication" unless it provides essential information not available from a public source, in which case the name of the person and date of communication should be cited in parentheses in the text. For scientific articles, contributors should obtain written permission and confirmation of accuracy from the source of a personal communication.
If the number of authors is more than FIVE, list the first five authors followed by et al.
Journal References
STANDARD JOURNAL ARTICLE
Kulkarni SB, Chitre RG, Satoskar RS. Serum proteins in tuberculosis. J Postgrad Med 1960; 6:113-120.
VOLUME WITH SUPPLEMENT
Shen HM, Zhang QF. Risk assessment of nickel carcinogenicity and occupational lung cancer. Environ Health Perspect 1994; 102 Suppl 1:275-282.
ISSUE WITH SUPPLEMENT
Payne DK, Sullivan MD, Massie MJ. Women's psychological reactions to breast cancer. Semin Oncol 1996; 23(1, Suppl 2):89-97.
BOOKS AND OTHER MONOGRAPHS
Personal author(s) Ringsven MK, Bond D. Gerontology and leadership skills for nurses. 2nd ed. Albany (NY): Delmar Publishers; 1996.
Editor(s), compiler(s) as author Norman IJ, Redfern SJ, editors. Mental health care for elderly people. New York: Churchill Livingstone; 1996.
Chapter in a book Phillips SJ, Whisnant JP. Hypertension and stroke. In: Laragh JH, Brenner BM, editors. Hypertension: pathophysiology, diagnosis, and management. 2nd ed. New York: Raven Press; 1995. pp 465-478.
TABLES
Tables should be self-explanatory and should not duplicate textual material.
1. Tables with more than 12 columns and 27 rows are not acceptable.
2. Type or print out each table with double spacing on a separate sheet of paper. If the table must be continued, repeat the title on a second sheet followed by "(contd.)".
3. Number tables, in Arabic numerals, consecutively in the order of their first citation in the text and supply a brief title for each.
4. Place explanatory matter in footnotes, not in the heading.
5. Explain in footnotes all non-standard abbreviations that are used in each table.
6. Obtain permission for all fully borrowed, adapted, and modified tables and provide a credit line in the footnote.
7. For footnotes use the following symbols, in this sequence: *, �, �, �, �, *,*, ��, ��
ILLUSTRATIONS (FIGURES)
1. Figures that have already been quoted in the text, should be numbered consecutively according to the order.
2. upload the images in JPEG format. The file size should be within 4 Mb in size while uploading. Send sharp, glossy, un-mounted, color photographic prints, with height of 4 inches and width of 6 inches at the time of submitting the revised manuscript. Images should be cited properly in the text with legends provided in end of manuscript.
3. Symbols, arrows, or letters used in photomicrographs should contrast with the background and should mark neatly with transfer type or by tissue overlay and not by pen.
4. Titles and detailed explanations belong in the legends for illustrations not on the illustrations themselves.
5. When graphs, scatter-grams or histograms are submitted the numerical data on which they are based should also be supplied.
6. The photographs and figures should be trimmed to remove all the unwanted areas.
7. If photographs of people are used, either the subjects must not be identifiable or their pictures must be accompanied by written permission to use the photograph. Mere Masking of eyes is not acceptable. Cropping of areas of Interest alone is advised. In cases where full face is required, written consent is absolute essential.
8. If a figure has been published, acknowledge the original source and submit written permission from the copyright holder to reproduce the material. A credit line should appear in the legend for figures for such figures.
9. The Journal editor/publisher reserves the right to reduce, rotate, crop, or enlarge the photographs/image to an acceptable size.
SENDING OF A REVISED MANUSCRIPT
While submitting a revised manuscript, contributors are requested to include, along with single copy of the final revised manuscript, a photocopy of the revised manuscript with the changes underlined in red and copy of the comments with the point to point clarification to each comment. The manuscript number should be mentioned without fail.
The authors' form and copyright transfer form has to be submitted in original with the signatures of all the contributors at the time of submission of revised copy.
Checklist
Covering letter
Copyright form Signed by all authors
Previous publication / presentations should be explained
Source of funding
Conflicts of interest should be disclosed
Authors
Last name and given name provided along with Middle name initials (where applicable)
Author for correspondence, with e-mail address provided
Number of contributors restricted as per the instructions
Identity not revealed in paper except title page (e.g. name of the institute in Methods, citing previous study as 'our study', names on figure
labels, name of institute in photographs, etc.)
Presentation and format
Double spacing
Margins 1 cm from all four sides
Page numbers included at bottom
Title page contains all the desired information
Running title provided (not more than 50 characters)
Abstract page contains the full title of the manuscript
Abstract provided (structured abstract of 250 words for original articles, unstructured abstracts of about 150 words for all other manuscripts
excluding letters to the Editor)
Key words provided (three or more)
Introduction of 75-100 words
Headings in title case (not ALL CAPITALS)
The references cited in the text should be before punctuation marks, with square bracket.
References according to the journal's instructions, punctuation marks checked
Send the article file without 'Track Changes'
Language and grammar
Uniformly American English
Write the full term for each abbreviation at its first use in the title, abstract, keywords and text separately unless it is a standard unit of
measure. Numerals from 1 to 10 spelt out
Numerals at the beginning of the sentence spelt out
Check the manuscript for spelling, grammar and punctuation errors
If a brand name is cited, supply the manufacturer's name and address (city and state/country).
Species names should be in italics
Tables and figures
No repetition of data in tables and graphs and in text
Actual numbers from which graphs drawn, provided
Figures necessary and of good quality (colour)
Table and figure numbers in Arabic letters (not Roman)
Labels pasted on back of the photographs (no names written)
Figure legends provided (not more than 40 words)
Patients' privacy maintained (if not permission taken)
Credit note for borrowed figures/tables provided
Write the full term for each abbreviation used in the table as a footnote
AFTER ACCEPTANCE AND PRIOR PUBLICATION (GALLEY PROOF)
As an appendix to the text, one or more statements should specify
1. Contributions that need acknowledging but do not justify authorship, such as general support by a departmental chair.
2. Acknowledgments of technical help.
3. Acknowledgments of financial and material support, which should specify the nature of the support. This should be the last page of the manuscript.